With the Christmas Party season about to begin, you
may want to turn your mind as to whether to provide your staff with a reminder
about the behaviour expected of them at your Christmas Party.
I have set out below a draft email which covers off on some key things. Feel free to use it, modified to your circumstances.
If you have any questions, please don’t hesitate to call or email me.
DRAFT EMAIL – EXAMPLE IMPORTANT MESSAGE – EVERYONE MUST READ
As you are aware the Christmas Party is being held at [insert venue] tonight from [insert commencement time].
This is a time for us to celebrate the festive season by enjoying some social time together and we want everyone to feel welcome.
Please remember however, that it is a work function
and an appropriate standard of conduct is expected. It is timely that we remind everyone of a few
1. Behaviour at the Party.
As a work function the
Company’s [insert names of applicable
policies e.g. Harassment Policy and Grievance Procedures, OH&S Policy
and/or Code of Conduct] apply fully at tonight’s event. Copies of these
policies can be accessed [insert where
policies can be accessed].
Please familiarise yourself
with these policies and be mindful of your obligations with respect to each of
them. Note that alcohol consumption is no excuse for harassment, bullying or
misconduct and is not an acceptable defence.
2.Drugs and Alcohol
We remind you that the use of illegal drugs and/or excessive consumption of alcohol is always prohibited during the Christmas Party. The Company reserves the right to require the venue to refuse service of alcohol to any member of staff who is, in the Company’s view, behaving inappropriately.
Food and drinks will be provided at the Christmas party including alcoholic beverages. If you choose to drink alcohol, please ensure that you drink responsibly, be respectful to others and have plenty to eat.
If you have any special dietary requirements in
relation to food or drink, please let [insert
contact name] know as soon as possible.
Alcohol service will cease
at [insert time]. The function will
cease at [insert time] and we expect
the function room to be vacated by this time.
If you are drinking alcohol at the Christmas Party, you should not drive. As the location of the Christmas Party is close to public transport, you are expected to make your own arrangements for travel to and from the Christmas Party.
The Company has arranged a
mini bus to transport people safely home from the Christmas Party. If you wish
to be transported home by the mini bus after the party, please register with [insert contact name] who is coordinating this transport arrangement.
Naturally we want everyone
to enjoy themselves; we also want everyone to arrive home safely. If you are
thinking about having a drink or two, plan your transport home:
Catch the mini bus home (if applicable) Share a taxi with friends Catch public transport Ride with a driver that hasn’t been drinking Arrange for a friend or relative to give you a lift
If you have any concerns
about the above points, become intoxicated, unwell or your transport
arrangements fall through unexpectedly tonight, please don’t hesitate to ask
for help by contacting one of the people listed below. You will
be gladly assisted, including arrangement of safe transport home if
necessary. Likewise, if you are concerned about the well-being,
safety or behaviour of a colleague let one of the contact persons know so
that appropriate assistance can be provided. The contact persons are:
[insert names of contact persons which should generally include some managementand non-management employees]
We trust everyone will accept this communication in the right spirit by appreciating that the Company is committed to meet its legal and moral obligations of ensuring your safety and well being, not only in the workplace, but at work related functions also. None of the above should prevent us from having a great celebration and we look forward to everyone having a fantastic time tonight!